Exhibitor Spaces

 

To join us as a vendor, artist, author, supporter, or organization: read through this page, understand what table/ booth type you need and any add-ons or upgrades. At the bottom click on the request form, complete, and submit.  Applications will be reviewed and an email with an invoice will be sent to you, upon approval

Vendor / Author / Artist Application 2017

(send in application – once approved an invoice will be sent to you for electronic payment)

 

Vendor Room Spaces

All prices are on Dated Pricing see chart below

All vendor spots include 1 six-foot table, 2 chairs, and 2 badges.

Vendor hours are TBD at this time (9/10/16). Doors will be secured nightly. Security will be also be on staff around the clock.

Vendor Room Options

10 ft. by 24 ft. against wall corner (excessive wattage available at additional cost)    

$525

10 ft. by 10 ft. along wall electricity included. (excessive wattage available at additional cost)

$410

8 ft. by 8 ft. interior

$325

 

Add-ons

Extra Badges / Wristbands (maximum 2 additional badges per booth)

$20

VIP Badge / Wristbands Updgrade

$75

WiFi (currently not expected to be at extra cost, however, The Antler’s A/V is under new management)

$TBD

Electricity, requires Wall Space (excessive wattage available at additional cost)

$50

 

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Dated Pricing

Area Type before Jun 30 Jul-Oct 30 Nov-Feb 1 Feb 20 – At the Door
10ft x 24ft Vendor $500.00 $510.00 $525.00 $625.00
10ft x 10ft Vendor $385.00 $395.00 $410.00 $510.00
8ft x 8ft Vendor $300.00 $310.00 $325.00 $425.00
Hallway Vendor $125.00 $135.00 $150.00 $250.00
Author/Artist $100.00 $100.00 $100.00 $200.00
VIP Badge Upgrade $75.00 $75.00 $75.00 $125.00
Add-on Badge $20.00 $20.00 $20.00 unavailable

 

Vendor / Artist / Author Application 2017

(send in application – once approved an invoice will be sent to you for electronic payment)

___________________________

 

Hallway Tables

Hall tables are literally in the hallway of the hotel. Advantages are you can set your hours (we request you are open at least during vendor room hours), e.g. you can stay open during the AfterDark programming or even 24-hours if you want. Disadvantage is you must secure any merchandise yourself when not at the table.

All prices are on Dated Pricing see chart above

Artist & Author (10 available each)

6 ft. table with approx. 3 feet of space behind, includes 2 chairs and 2 badges – for promotion & selling of artist’s / author’s own written, drawn, or other form of artwork (2D)

$100

 

Hallway Vendor

6 ft. table with approx. 3 feet of space behind, includes 2 chairs and 2 badges– for selling of manufactured goods and 3D art (jewelry, etc)

$150

 

Fan Club Tables (20 available)

6 ft. table with approx. 3 feet of space behind, includes 2 chairs, must purchase own badges – for promoting conventions, non-profit organizations, fandom groups & events. No selling permitted; except for memberships, approved organization related items, or donations to a 501(c)3 charity or our charity. Must register intent and information prior to selling/collecting. LIMITED NUMBER OF THESE TABLES AVAILABLE

Free

 

 

Vendor / Artist / Author Application 2017

 

(send in application – once approved an invoice will be sent to you for electronic payment)

 

Neither GalaxyFest, The Antlers, or anyone associated with these organizations may be held liable for any damage or loss or theft. You are responsible for any damage done to your area. Nothing may be hung on the wall unless done by the hotel for their fee. All signs in the hallway must be professionally printed and rated PG-13 or less.
As vendors ourselves, we always recommend event or other insurance coverage to handle loss or liability from damage.

 

If you have completed the request page and have not heard back, or wish to check the status of your table, please call 719-629-7924. If no response, please TEXT your request or email vendor@galaxyfest.org 

Thank you

GalaxyFest

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